Remote Office Administrator - Human Resources (Part Time) | WFH

October 25, 2024

Industry: Private

Employment Type:- Full Time

Work Hours:- 8 Hours

Locations:- USA

Full Job Description:-

Job Overview

Become an integral part of our esteemed Human Resources team as a Part-Time Office Administrator. In this pivotal role, you will serve as the initial point of contact for employees, candidates, and visitors, fostering a welcoming and professional environment. Your working hours will be from 8:30 AM to 1:30 PM, Monday through Friday, and the position necessitates onsite presence.

Key Responsibilities

Front Desk Management: Welcome and greet visitors, managing HR Department traffic while handling incoming calls with a professional and positive demeanor.
Administrative Support: Provide essential support for general office functions and HR administrative tasks, including the management of confidential information and time-sensitive activities.
Student Employment Support: Facilitate the Student Employment Program for both domestic and international students, ensuring adherence to Federal regulations and assisting with the I-9 process.
Onboarding Activities: Take an active role in organizing onboarding events, coordinating logistics, presentations, and collaborating with hiring managers to ensure a seamless experience for new hires.
Off-boarding Process: Manage the return of company assets from departing employees, such as laptops and ID cards, while accurately documenting the process.
HR Inquiries: Assist employees, students, and affiliates by providing accurate information and directing them to the appropriate HR staff for resolution of inquiries.
Administrative Duties: Support the HR department through various tasks including organizing files, maintaining calendars, managing the HR mailbox, and coordinating office supplies.
Collaboration: Work collaboratively with campus partners like IT, Payroll, and Benefits to deliver comprehensive support across all HR functions.

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Required Skills

Proficiency in Microsoft Office Suite and Google Suite.
Exceptional interpersonal, written, and verbal communication skills.
Strong attention to detail, organizational capabilities, and the ability to prioritize multiple tasks.
A consistently positive and professional demeanor, coupled with a commitment to confidentiality.
Ability to effectively engage with diverse individuals and communities.
Initiative to work independently with minimal supervision, adapting to evolving priorities.

Qualifications

Educational Requirement: An Associate’s Degree is mandatory; a BA/BS degree in business or human resources is preferred.
Experience: A minimum of 5 years of proven experience in general office administration is required.

Career Growth Opportunities

This role provides an exceptional opportunity for professional development within the HR field, establishing a foundation for future career advancements.

Company Culture And Values

You will collaborate with HR student workers and other team members to cultivate a supportive and effective work environment, promoting teamwork and inclusivity.