Sr Administrative Assistant

October 21, 2024

Industry: Private

Employment Type:- Full Time

Work Hours:- 8 Hours

Locations:- USA

Full Job Description:-

Description:

Johnson & Johnson is recruiting for an Sr. Administrative Assistant to join our Innovative Medicine Global Development team located in Spring House, PA.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.

We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Executive Assistant will provide comprehensive administrative support for the Chief Medical Officer at Abiomed, within the J&J MedTech organization. The ideal candidate will bring skills that will enhance the performance of a team bringing transformational medical technology and clinical trial innovation to patients worldwide. This is a dynamic, fast-paced and collaborative environment where multiple competing demands are common, the standards of performance are high, and adapting and executing is required on a regular basis.

The Senior Administrative Assistant will be responsible for providing administrative support to the functions within the Global Development organization and supporting and/or leading business support projects.

Job Responsibilities:

Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities
Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
Organize confidential files, manage relevant data, and maintain accurate records.
Coordinate all travel arrangements as needed and process expense reports on time.
Plan and coordinate global department meetings, celebrations, and outside meetings.
Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
Coordinates activities related to hiring and onboarding of staff
Coordinates contracts, agreements and purchase orders
Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.
The Senior Administrative assistant works very closely with other Administrative Assistants in Global Development.

Qualifications:

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A minimum of a High School diploma is required. Associate degree is preferred.
A minimum of 3 years of administrative experience is required.
Experience providing administrative support to managers with global responsibility is preferred
Experience leading business support projects is required.
General systems proficiency and systems learning agility is required
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
Experience managing multiple complex calendars via Outlook is required.
Experience scheduling meetings and coordinating off-site meetings required.
Experience coordinating domestic and international travel is required.
Experience handling sensitive and confidential information and documents is required.
Experience with Ariba, Aravo or a related accounts payable system is preferred
Experience with Concur or a related travel and expense reporting system is preferred
Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.
Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
Must have excellent verbal and written communication and interpersonal skills.
Must have a strong sense of urgency, while maintaining a high degree of professionalism.
Must have strong organizational skills along with excellent judgment and reasoning abilities.
Must be a strong team player with the ability to coordinate with other administrative staff.
The ability to work and partner with all levels from Senior Management down thru the organization is required.
The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.